Teams

a key feature of modern workplaces, providing a platform for seamless communication and teams下载电脑版 collaboration. One of its numerous key features is the ability to conduct virtual meetings with colleagues and partners. However, in some instances, you may want to invite external guests to your Teams meetings who do not have a email account or use other services.



The first step to inviting external guests is to ensure you have the necessary permissions within your organization. As a meeting organizer, you may need to check with your superior to confirm whether external access is allowed and what configurations are in place.



To invite an external guest to a meeting, you need to add them as a guest in Teams. Here's how to do it:


Start by adding the external guest's email address to the meeting invitation. This will send a meeting invitation with a link to join the meeting via a web interface.
As you add the guest's email to the meeting, Meetings in Microsoft will automatically send them an invitation with a link to join the meeting. Please note that this is only possible if the external guest receives an email notification; they may need to check their promotional email to ensure it is not filtered out.
Upon receiving the invitation, the external guest can click on the meeting link, which will then prompt them to create an account. The good news is that external guests do not need to log in with a email account as they can simply select "Sign in as a guest" on the sign-in page.
To accept the external guest's request, you as the meeting organizer will need to approve their request via the Teams meeting invitation. This can be done by clicking on the "Approve" button.

Tips for adding external guests to Meetings in Microsoft meetings:

Use the "Send a link to join online meetings" option when sending meeting invitations to external guests. This will enable them to join the meeting via a browser.
External guests will need to use a compatible browser to join the meeting. This includes Safari and Microsoft Edge.
As the meeting organizer, ensure that the external guest's email is added to the meeting invitation and that you receive confirmation of their request.
External guests can be taken off meetings by selecting the "Remove" option in the Teams meeting invitation.

In final thoughts, inviting external guests to your Meetings in Microsoft meetings can be a straightforward process. By following these steps and tips, you can ensure smooth collaboration with external parties and expand the reach of your Teams meetings.